Your voicemail greeting does not have to be monotonous. What you need is something that is unique to you, but works in a professional manner. Professional voicemail greetings are important, because they are an extension of your personal brand, reflecting what level of professionalism you offer. Use these voicemail greetings examples for business messages for your specific needs. The dos and don’ts of scripts and recording of voicemail greetings for your business Pick the right voice of voicemail greeting You can choose a voice that is best-suited for your business and can deliver a warm and professional greeting. Your callers don’t want to hear a cold and indifferent machine voice. Your professional voicemail greeting should be brief The information you want to put in your voicemail greeting should be concise enough for your prospects to get every bit of information they need. Leave the relevant information in a clear and precise manner. Give your company information Business voicemail greetings should be informative. The first message the customer hears should have the company’s name so they can be sure they have reached the right number. Cautiously use humor If you are going to make your business voicemail greeting humorous in some way, it should be tasteful and aligned to your service or brand. It should not get in the way of giving customers enough information when they call. Avoid being too casual Professional voicemail greetings should be welcoming and friendly, but not too informal. Prospects want to feel confident that they have contacted a professional, that the company values their call, and they have made the right choice. So be friendly but not too blunt. Avoid having a long-winded sales pitch for a voicemail greeting Your voicemail greeting should be clear, succinct and to-the-point. You don’t have to put your clients through a sales pitch when they are trying to just get some information about your service or product. The best voicemail greeting for business should not be longer than 30 seconds. Professional Voicemail Greetings Examples for Your Business Hello, this is [your name], I’m away from my desk. Please leave your message, along with a short message and I will get back to you. This is created by individual staff for their specific numbers or extensions. It is a great voicemail greeting for business when you are away from your desk. Hello, you’ve reached [your name] of [your service/product name]. I am sorry that I am not available to answer your call now. Please leave your details and a brief message at the tone and I’ll make sure your message reaches the right person. This is the perfect voicemail greeting example for a department’s secretary to let those callers know that their message will be delivered when you get back. Hello, this is [your name] of [your service/product name]. I am not able to take your call at the moment. Please leave your details and a quick message and I will get back to you at the earliest time possible. Thanks in advance. This voicemail greeting lets your customers or colleagues know that you are busy attending to other matters. It also reassures them that you will get back to them when you receive their message. You have reached the offices of [your service/product name]. Our representatives are all currently engaged. If you leave us a message with your details, we will get back to you at the earliest possible time. Thank you for calling and have a good day. Lines can often get busy for companies that have several representatives. This reassures clients that someone will get back to them once they are free. You have reached the offices of [your service/product name]. Unfortunately, we are currently closed. We are usually open between [hours] [days] and closed on [days]. Please leave us a message with your details and we will get back to you when the office resumes. You may hang up after leaving your message or press the [key] for other options. Thank you for your call. This after-hours voicemail greeting lets callers know they’re calling outside normal business hours. Hi, you have reached the voicemail of [business name]. We are under new management and will be hosting a re-opening on[date] where you can come and meet the team and have a chance to learn more about our enhanced [your service name]. This voicemail greeting script is used to communicate information regarding changes to any business activities. It specifies how customers can communicate and do business with you during any transition time. Thank you for calling [business name]. I am out assisting other clients with their goals at the moment but looking forward to connecting with you. Please leave a message and I will return your call within one business day. Thank you and have a wonderful day. This is an example of an industry-specific voicemail greeting example. This voicemail gives specific and clear instructions to the callers. Concluding Thoughts Business voicemail greetings can be critical for giving a good level of credibility. By using one of our ready-made messages, you can save yourself time and impress potential customers.
Feel free to add a personal touch to make your voicemail greetings fun and interesting. Clients will feel reassured when they know their messages have been received and you will get back to them. Comments are closed.
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